Rental Policies


This is an example of our standard policies. Each property has a specific document that must be reviewed, completed and returned to us.  Your specific Rental Agreement will be emailed to you upon booking.


LODGING POLICIES AND TERMS: To make reservations for lodging, the entire amount of the rent is due immediately to confirm the reservation. Reservations cannot be made or held without this payment. Payments may be made by the following method: credit card or check.
Check-in/Check-out: Check-in 4:00 pm ~ Check-out 11:00 am. No early check-in or late departures permitted without prior authorization. Extra fees will apply if early check-in or late check-out is permitted.
Pet Policy: $750 will be automatically deducted from the credit card on file if you have pet(s) outside and/or inside the rental property, unless it is designated a “pet friendly” cabin or authorization is granted in advance of your stay.
Smoking Policy: Warning- this is a Non-Smoking/Vaping property. $750 will be automatically deducted from the card on file if the cabin smells like cigar or cigarette smoke.

Damage to Lodging Unit(s): Lodging guest(s) shall be liable for any and all damages beyond reasonable wear and tear where said damages or theft to said lodging are occasioned during guest’s stay. Accidental damage may be repaired by alerting management immediately. If the Property Damage Protection (PDP) insurance is not purchased, a $1500 deposit will be required upon booking and the credit card on file may be charged excess fees.

Any additional damage(s) incurred during the guest’s stay that exceed the deposit or PDP insurance coverage policy through www.propertydamageprotection.com will be charged to the credit card on file. This includes but is not limited to damage to the home, contents, garage and surrounding property and landscaping. It is the guests’ responsibility to note any pre-existing damages and alert management no later than 1 hour after check-in.

Lodging is located in a residential setting. Consequently, it is imperative that all guests agree to obey city, county, and state laws concerning behavior, driving speed and noise regulations. Please be considerate of others’ vacation peace and enjoyment.
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Cancelation Policy: Reservations cancelled after initial confirmation and deposit funds processing will forfeit any and all deposits on lodging. No refunds for early departures or late arrival. No show, no refund. We strongly suggest the purchase of vacation insurance, such as: www.vacationprotection.com in case of high risk travel plans that may lead to cancellation.

The signed “Management Reservation Confirmation Agreement” and copy of government issued ID must be returned to Frost Management no later than 48 hours prior to first date of stay in order to verify reservation. If signed reservation confirmation is not received by Frost Management’s office at least 48 hours in advance of stay, reservation will be cancelled and all deposits and payments will be forfeited. Email scan, fax, or MMS (picture sent via text/SMS) are all acceptable forms of delivery.

Change Fee: A $50.00 change fee will be charged for each change to a lodging reservation following receipt of deposit. Management reserves the right to move guests to another equivalent lodging or up-grade.

Supplies: This cabin is not equipped with private toiletries, like bar soap, shampoo and conditioner. Please bring these items with you or purchase them at one of the local shops. Please give everyone in your group a copy of this rental agreement so they are informed of rules and information pertaining to this cabin.

This cabin is equipped with: bedding, pillows, towels, pots, pans, dishes, toilet paper, paper towels, garbage bags, dish soap, dishwasher soap, clothes washer detergent and propane for the grill. There are sufficient supplies for a typical three night stay, so if you run out of anything you will need to buy more for the duration of your stay.

Fire: Outdoor fire pit and inside fireplace are not equipped with firewood. Most local gas stations or grocery stores offer bundles of firewood.
1. All outside fires must be in the designated fire pit.
2. Ensure all fires are completely extinguished prior to leaving the fire pit. Do not leave the fire unattended at any time.
3. Be sure that you have access to enough water to put any fires out.
4. Do not use the fire pit when conditions are hazardous (high fire danger or windy).
5. Review the local Open Burning Ordinance in place at the time of your stay. These can generally be found at www.deq.idaho.gov
6. You will be financially responsible for damage done by fire.

OHV Policy: The following rules must be followed when using of ATVs, UTVs, motorcycles or snowmobiles around the cabin, or neighboring cabins and subdivision:
1. No overnight vehicle or trailer parking of any kind is allowed on the road system.
2. Speed limit for OHVs (off-highway vehicles) is 9.5 MPH.
3. No riding is allowed on the cabin property.
4. Private cabin and resort owners’ property should be respected and not ridden upon. This includes residential lots located throughout the subdivision, including vacant lots.
5. Pulling of any device, in which individuals are riding in or on, is prohibited on all roads within the subdivision.

Hot Tub:
1. Hot tub will be cleaned and ready for use upon arrival. Please call us immediately if hot tub needs attention.
2. Proceed with caution, especially in winter months, as water or ice around hot tub can cause slips and falls.
3. Hot tub is designed to accommodate only the number of seats it has. Do not exceed this number as filtration system will not handle a larger number of people effectively.
4. Children (under 16) must be monitored when in or around the hot tub. Infants, toddlers, pregnant women and those under the influence of drugs or alcohol are not allowed in hot tub.
5. Shower or rinse off before entering the hot tub. This will help remove skin oil, lotions and sand and will help the hot tub maintain a clean environment during your stay.
6. If the hot tub requires a “drain and fill” after your stay, a charge of $100 will apply.

Eviction: At no point in time should the cabin exceed the number of guests agreed upon. This is the number the county legally allows. This number is set to adhere to fire codes, guest safety and septic system limitations. Please obey noise ordinance (quiet time from 10pm-7am) and cabin rules. If adverse reports are received that these terms are not being adhered to, and management believes damage could occur to the cabin, you will be instructed to depart the property and will have 1 hour to vacate the premise. In case of eviction, all monies paid will be forfeited and no refund will be granted.

Lost Items: Thoroughly inspect the inside and outside of the cabin for personal items prior to departure. If an item is left behind that must be mailed, there will be a $25 charge.

Departure:
  1. Please wash towels. Please do not overload the machines as they may become damaged and towels will not be cleaned properly. Please strip sheets and pillow cases, ONLY, off of beds used and place on floor by washers.
  2. Ensure hot tub cover is placed securely on hot tub.
  3. Verify no trash or litter is left around the property.  Please leave it better than you found it.Take garbage out and place bins at the curb.
Idaho Law: This agreement shall in all respects be governed by, and construed in accordance with the laws of the State of Idaho. Guest further unconditionally accepts the jurisdiction of the courts of the State of Idaho. If a guest is not a resident of the State of Idaho, service of process upon the guest by mail shall constitute notice of any such proceeding.

RESPONSIBILITIES: The responsibility of Management and/or its agents is limited. They act as agents for clients in regard to travel and assume no liability for injury, damage, loss, accident, delay or irregularity which may be occasional either by reason or defect, through acts or defaults of any company or person engaged in conveying the passengers or in carrying out the arrangements of the tours, or direct or indirect acts of God, fire, breakdown in machinery or equipment, riots, strikes, military obligations, or from any causes beyond the control of Management. Tour services including lift tickets, carriage, rentals, etc., are furnished by independent contractors and do not act for or on behalf of Management. The acceptance of tour arrangements is deemed to be consent to the above and any further conditions that Management is not liable or responsible in any way whatsoever for inconvenience, loss, damage, or injury arriving out of tour arrangements.


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Credit Card Policy

It is the policy of Frost Management to obtain on file a valid credit card for incidental purposes upon receipt of deposit. This credit card may be charged for incidental items, including but not limited to damages not covered by renter’s deposit or insurance policy purchased at the time of booking. These items may include missing remotes, excessive cleaning, excessive utilities, damage to property, excessive dirty water in hot tub requiring a drain and fill, vegetation, and other extraordinary damages.

Upon departure, the property will be inspected. If no damage or theft is discovered, the credit card information will be securely deleted.


Check-in Date____________________________ Check-out Date_______________________________

Type of Card______________________________________

Credit Card #_______________________________________________

Expiry Date _______________________________________

Card Verification Code ____________________

Cardholder Birth Date (MM/DD/YYYY) ______________________________

Cardholder Street Address____________________________________________________________

City / State / Zip Code ________________________________________________________________

Reason for stay _____________________________________________________________________

I the undersigned have reviewed and agree to the terms, conditions and policies outlined in this contract. I authorize payments for fees and/or damage and/or costs outlined in this contract.


Cardholder Name (Print) ______________________________________________________________


Cardholder Signature_________________________________________________________________


Date_____________________ Cardholder Phone # ________________________________________


Email ______________________________________________________________________________

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